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Privacy Policy

Harrow Lawn Tennis Club (HLTC)
Effective date: 1.1.2026

1. Who We Are

Harrow Lawn Tennis Club (“HLTC”, “we”, “us”, or “our”) operates the website https://hltc.uk/.

For the purposes of data protection law, HLTC is the data controller responsible for your personal data.

Contact details:
Harrow Lawn Tennis Club
Harrow School Grounds
Garlands Lane
Harrow-on-the-Hill
Middlesex HA1 3GF
Email: [Insert Email Address]

2. Scope of This Policy

This policy explains how we handle information when you:

  • Visit our website
  • Submit a message via the contact form

3. Personal Data We Collect

Contact Form

When you use the “Get in Touch” form, we collect:

  • Name
  • Email address
  • Subject
  • Message content

Providing this information is voluntary, but required for us to respond to your enquiry.

Technical Data

When you visit the website, we may collect:

  • IP address
  • Browser type and version
  • Device type
  • Pages visited and time spent on the site

4. How We Use Your Data

We use your personal data to:

  • Respond to enquiries submitted via the contact form
  • Communicate with you where necessary
  • Maintain website security and functionality
  • Analyse website usage to improve performance

5. Legal Basis for Processing

We rely on the following lawful bases:

  • Legitimate interests: responding to enquiries and operating the website
  • Consent: where required for analytics cookies

6. Cookies and Analytics

Cookies are small text files stored on your device.

We use:

  • Essential cookies required for website functionality
  • Analytics cookies provided by Google Analytics

Google Analytics collects information such as:

  • Pages visited
  • Time spent on pages
  • General location (based on IP address)
  • Device and browser information

This data is aggregated and used to improve the website. It is not used to identify individuals.

Google may process this data outside the UK. Safeguards are in place in accordance with data protection law.

You can control cookies via your browser settings and opt out of analytics tracking.

7. Data Sharing

We do not sell personal data.

We may share data with service providers where necessary, including:

  • Website hosting providers
  • Analytics providers

8. Data Retention

  • Contact form submissions are retained only as long as necessary to respond to your enquiry
  • Analytics data is retained in aggregated form according to Google Analytics settings

9. Data Security

We take reasonable steps to protect your information against unauthorised access, loss, or misuse.

10. Your Rights

Under UK data protection law, you have rights including:

  • Access to your personal data
  • Correction of inaccurate data
  • Erasure of data
  • Restriction or objection to processing

To exercise your rights, contact us using the details above.

11. Third-Party Links

Our website may include links to external websites. We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page.

13. Contact

If you have any questions about this Privacy Policy, you may contact:

Harrow Lawn Tennis Club
Harrow School Grounds
Garlands Lane
Harrow-on-the-Hill
Middlesex HA1 3GF

14. Regulatory Authority

If you have concerns about data protection, you may contact:

Information Commissioner’s Office